Quality requirements for invoices

  Basic information about invoices

• Please submit your invoices in XRechnung format or ZUGFeRD version 2.0.1 or higher
• Please send the e-invoices to the known email address e-invoicing@deutschebahn.com or via the electronic PEPPOL portal
• No alternative submission channels are available. In particular, we do not retrieve or download invoices from supplier portals, customer portals, or any other external platforms.
• The invoice must contain the required tax information in accordance with Section 14 (4) of the German VAT Act (UStG) in its current version, as well as additional information (see below)
• In the XRechnung format, the information must be entered into the designated standard fields defined by KoSIT
• For billing of lease agreements, please observe the requirements under IFRS 16 as outlined in the provided information sheet

Additional information in the invoice

• Invoice recipient and service recipient with full address
• Full company name of the invoice issuer (as registered in the German Commercial Register – HGB)  
• Indication of a corresponding email address
• Name and email address of the ordering party
• Current valid purchase order number, if available
• One invoice must refer to exactly one purchase order
• Date or period of delivery or performance
• Line item number (sequential)
• Material designation / description of the delivery or service
• Delivery note number(s) for deliveries
• Billed quantity including unit of measure
• Price per unit and total price of the line item
• Currency (ISO code, e.g. EUR, CHF, USD)
• Payment terms
• IBAN (BIC) with account holder
• Delivery terms in accordance with INCOTERMS
• Country of dispatch if different from Germany
• Account assignment information provided by the customer, if applicable
• Supporting documents for the invoice (embedded)